Waffles And Chill: 14 Essential Ice Cream Bar Tips
While cake is undoubtedly a delightful treat, sometimes it’s nice to mix things up and offer guests something a little more unconventional for dessert. We’ve explored creative dessert options like candy buffets, donuts, and potlucks before, but today we’re diving into the world of ice cream bars. Lillian and Jon’s whimsical woodland wedding featured a gelato bar that was so tantalizing, it almost seemed to jump off the page.
Let’s take a closer look at their setup and learn how you can elevate your own ice cream bar game to new heights.
Keep it on ice
The primary distinction between a conventional dessert buffet and an ice cream bar lies in maintaining a consistent cool temperature. A simple yet effective approach is to utilize large buckets filled with ice. For a more premium experience, consider renting a soft-serve ice cream dispenser – providing a unique and indulgent treat for your guests.
Pre-roll the ice cream
To simplify serving and minimize mess, consider portioning the ice cream into bite-sized balls before your gathering. This approach demands an already chilly environment for storage, but it streamlines the experience for your guests, eliminating the need to rummage through a large container of ice cream.
Consider a dairy-free option
When crafting your menu, consider catering to a broader audience by including sugar-free and dairy-free options. This can be particularly beneficial for individuals who require such accommodations due to dietary restrictions or preferences. By providing these alternatives, you’ll not only increase the appeal of your offerings but also show a commitment to inclusivity and customer satisfaction.
Cups and cones
Offering cups and cones as options can be a great way to cater to different tastes and preferences. While cups may be the more convenient choice, cones often bring an extra layer of fun to the party. Make sure to have both available, and don’t forget to stock up on napkins – you’ll want to have plenty on hand to clean up any spills or drips. If you’re looking for a unique touch, consider using large mugs like Lillian and Jon did, as seen in this photo courtesy of Zac Wolf Photography.
Cheap ramekins are your friends
Ramekins are an affordable and versatile solution for serving toppings at your gathering. You can easily source them from most retailers. However, if you’re hosting a massive crowd, consider investing in larger angled jars that can be paired with scoops for effortless portioning.
Add some height with tiered trays
By elevating the display to an optimal height, you’ll experience a significant improvement in its visibility and aesthetic appeal. The added height can be achieved through creative repurposing of materials like plates and thrift store candle holders, which not only adds visual interest but also showcases your resourcefulness. We’ve come across some particularly charming DIY displays that blend functionality with flair, and we’re excited to share them with you.
Guests dig toppings
The topping bar is where the magic happens! While it’s totally fine to stick with the essentials like whipped cream and chocolate syrup, why not take it up a notch with some unique options? Consider adding savory elements like crispy bacon bits or sweet treats like dried herbs. You could also include a variety of sauces, from classic hot fudge to something a bit more adventurous like maple syrup.
And let’s not forget about the fun stuff – nuts, cookies, and even fresh fruit can add a delightful surprise to your guests’ sundaes. For an extra pop of color and whimsy, toss in some M&Ms, chocolate chips, maraschino cherries, coconut flakes, or sprinkles. And for the kids (or kids at heart), marshmallows and gummy bears are always a hit. With so many options to choose from, your guests are sure to find their perfect sundae combination.
Don’t forget signage
When hosting events or gatherings, you want to create an inviting atmosphere that draws people in. To achieve this, consider adding some decorative elements to your setup. This is especially important if the decor is going to be a focal point on its own. By incorporating thoughtful touches, you can encourage guests to linger and feel more at ease.
Use a chalkboard for signage
Easily label everything with the help of chalkboards or rollable chalkboard contact paper. Not only do they provide a functional solution, but their charming and whimsical nature adds a touch of personality to any space. The versatility of these labels makes them an excellent choice for organizing and decorating homes, classrooms, or offices alike.
Wooden spoons can serve as signage
For a touch of sustainability and whimsy at your gathering, consider acquiring wooden disposable spoons in bulk. These eco-friendly utensils are surprisingly affordable and can serve dual purposes. Not only can guests use them for eating, but you can also repurpose them as creative signage for your topping options. Don’t overlook the charming little wooden scoop option – it’s sure to delight!
Make it a waffle sundae bar!
Imagine transforming your evening meal into a morning-inspired feast or creating an unconventional yet delightful experience at a brunch wedding, just like the enthusiastic Leslie Knope. One unique idea is to set up a waffle sundae bar where guests can indulge in the sweet and satisfying combination of ice cream piled high on crispy waffles, offering endless possibilities for customization and enjoyment.
Go simple with a tier of pre-made cones or treats
If the thought of planning multiple treats is feeling like too much to handle, take a deep breath and simplify things. Consider just one treat that can be easily prepped or even purchased pre-made. Ice cream sandwiches, for instance, are a great option. Many brands offer pre-packaged cones or cups that make it easy to serve a crowd. Alternatively, you could opt for Ben & Jerry’s cup catering – a unique and convenient way to satisfy your guests’ sweet tooths.
And who knows, maybe the simplicity of it all will be the perfect floatation device to help you stay afloat amidst the chaos.
Or: simplify with a signature dessert float!
When budget-conscious planning is a priority, consider taking a cue from signature cocktails and opting for a single signature float instead. Root beer floats, Coke floats, and boozy sorbet cocktails are all great options that allow you to offer just one type of ice cream as an optional treat, keeping things simple and cost-effective.
Screw it: get an ice cream truck
If you’ve decided to abandon the project altogether, consider reviving the idea with a twist – by taking it on the road like a food truck! Many people adore these mobile eateries, and there’s no reason why your abandoned project can’t bring joy to others in a similar way. Instead of scrapping everything, think about how you can adapt the concept to provide an unexpected delight for your guests.
For instance, if you were planning a wedding reception, consider hiring a local ice cream truck or searching online for ‘ice cream truck [your town]’ to find available options. Your guests are sure to love the surprise, and who knows, it might just become the highlight of the event – just like an ice cream keychain!
